This Summit is hosted by the Government of Uganda through the Ministry of Agriculture, Animal Industry and Fisheries and has been co-organized by ASARECA and CIMMYT with funding from ACIAR and ASARECA member countries.

ASARECA and CIMMYT with the support of the government of Uganda will coordinate all security, protocol, ground transport, accreditation and other meeting arrangements.

The ASARECA Secretariat or the CIMMYT Secretariat shall send a ticket to each sponsored delegate upon receipt of confirmation of attendance.

All travelers to the Republic of Uganda MUST have a valid visa & corresponding fees where applicable. Uganda visas may be obtained at Uganda missions abroad or on arrival at the ports of entry in the country. Please check with the Uganda Embassy or Consular representative in your country.

Delegates with diplomatic passports, service/official passports or AU/UN laissez passer who are travelling on official duty are exempted from visa fees

The following nationalities are also exempt from any visa payments: Angola, Antigua, Bahamas, Belize, Barbados, Botswana, Burundi, Comoros, Cyprus, Eritrea, Fiji, Gambia, Ghana, Grenada, Ireland, Jamaica, Kenya, Lesotho, Libya, Malawi, Madagascar, Malta, Mauritius, Rwanda, Seychelles, Sierra Leone, Singapore, Solomon Islands, St. Vincent-Tonga, Swaziland, Tanzania, The Grenadines, Vanuatu, Zambia, and Zimbabwe.

All other nationalities (not listed above) who are ordinary passport holders will be expected to pay US$50 for a single entry visa

For those wishing to stay for longer than 30 days, those who anticipate multiple entries and for further information on visas for Uganda please visit www.migration.go.ug

All travelers to the Republic of Uganda MUST have a valid Yellow Fever Immunization card Vaccinations are available at the airport on arrival for USD 50.

A welcome courtesy and access to the VIP lounge will be accorded the heads of delegation, heads of regional economic communities and development partners on arrival at Entebbe Airport.

Diplomatic missions in Uganda whose citizens wish to welcome their delegations should communicate to the Protocol department of MOFA the names of those to be designated in the welcome team well in advance to be accorded access to the VIP lounge. This number cannot exceed 8 per delegation.

A dedicated booth with ushers will also be installed at the airport and venue to receive and guide the event delegates

The meeting venue is a 41 minute drive from the airport. Shuttle services for international delegates will be provided from the airport by the hotel based on travel itineraries. You will be received on arrival, but otherwise, please look out for the Speke Resort and Conference Centre, Munyonyo Signage. For departure, participants are advised to inform the Hotel Reception Desk to confirm their drop off time to the airport.

Self-sponsored delegates are requested to share their travel itineraries a week in advance to enable the scheduling of pickups.

Transport will also be provided for delegates from the hotel to all official social events.

Private cars & taxis may be hired at the delegate’s cost. Please contact the hotel reception for assistance.

Sponsored delegates will receive a per diem of US$ 207 per night to cover accommodation and all other incidentals. The per diem payment will be made in US dollars by the meeting secretariat on the evening of 3rd May in the meeting hall. Please submit your boarding passes and receipts for local transport refund and visas if any. Note that the Meeting Secretariat will not refund the costs of mandatory vaccinations.

Airline tickets are usually reconfirmed automatically by the airlines.  Requests for changes to flight tickets can be done through the meeting secretariat at the participant’s own cost.

First aid and emergency medical services will be available at the venue and airport.

For more extensive medical services, delegates are advised to seek treatment at one of the designated facilities to be communicated.

Ambulance transportation and hospitalization to undesignated health care facilities are taken at the expense of the delegate

Remember: If you are on medication, please carry a sufficient supply for the duration of your stay. Should any prescription medication be required, this service would be provided but at the guest’s expense.

Guests are strongly advised to obtain adequate international health insurance cover for the duration of their stay in Uganda. The cover is at the delegates own cost

Temperatures in Kampala in May range from 19 – 260 C. Afternoons can be hot with average high temperatures reaching 26 °C. Overnight temperatures are generally mild with an average low of 19 °C. May is generally a wet month.

The unit of currency is the Uganda Shilling (UGX). Exchange rates are subject to fluctuation. Central bank rates can be found on the Bank of Uganda website www.bou.ug. Forex Bureaus are widely available at the airport and in the City.

Banking hours are from 8am to 4pm on weekdays and from 9am to 12pm on Saturdays.

Most internationally recognized currencies and travelers cheques can be exchanged at commercial banks, hotels and the airport. Major credit cards are accepted in most hotels, restaurants and shops. Credit and debit transactions attract a surcharge of about 5%.

The electricity supply in Uganda is 220/240V AC. It is advisable to bring your own adapter and transformer for 110V AC